Privacy Policy

General Data Protection Regulation – it's relevance for Sligo Mountaineering Club and members.

1. The General Data Protection Regulation (GDPR) came into effect 25^th May 2018 – principles much the same as previous Data Protection Acts.
2. GDPR emphasises transparency, security and accountability with regard to personal data held by organisations. It also strengthens the individual's right to privacy.
3. Each club is required to appoint a Data Controller - with responsibility for managing and safeguarding members’ personal data, which has been collected on membership forms etc. 
4. The club Treasurer has been assigned the role of Club Data Controller.
5. The personal data held for each member is as follows; name, address, phone no., email, gender, Mountaineering Ireland membership number, name of other Mountaineering/Walking Club in the case of dual membership, name and telephone number of emergency contact, car details.
6. The data is required for the following reasons -  (i) to process membership, (ii) members welfare and (iii) for the circulation of information on Club activities ie. Walks, Training, Meetings, Calendar, Social Events, Environmental/Access matters etc. – and other external related activities ie. Walking Festivals, Sponsored Mountain Walks, etc. 
7. Personal Data will be shared with the club Secretary and club Chairperson – and with Mountaineering Ireland. The data will not be shared with any other third party.
8. The Club will hold personal data for the current year of membership, and for the following year*.                               *This is to facilitate the processing of late renewal of membership. Details will be deleted immediately where a member advises that s/he is not renewing their membership.
9. Mountaineering Ireland will retain members’ details for 3 years (as a member has up to 3 years to pursue a personal injury claim).  NB : details of training awards will be held indefinitely.
10.  On the Club membership form members consent to the use, access and retention of their personal data as above. (Heretofore such consent was inferred.) Members also sign a declaration with regard to photographic / video images.
11. Members who have opted to join the WhatsApp ‘Mountaineering’ group are reminded that their name and/or mob no. is shown and that any information (including photographs) shared is shared by the entire group.
12. Important that each member logs onto:  www.mountaineering.ie/membersandclubs/GDPR&Members  and www.mountaineering.ie/aboutus/dataprotection to familiarise themselves fully with Data Protection and Data Privacy  matters.
13. Any enquiries or concerns with regard to GDPR should be directed to Club Treasurer.